Reimbursement for car rental expenses is limited to official business use only. Car rentals may be made through commercial rental agencies. Learn More.
Provide a cost/benefit analysis indicates that personal vehicle use is cheaper for the University.
Specific Travel Guidelines
The Enterprise Rent-A-Car contract is preferred for official business travel. It should be used unless a cost/benefit analysis indicates that personal vehicle use is cheaper for the University.
Miscellaneous expenses may be reimbursed if they directly relate to official business while the individual is in travel status. View guidelines.
Lodging may be reimbursed when an individual travels overnight on official business outside their station. Learn the requirements.
If a traveler is required to leave the country on University business, approval from the provost or designee must be obtained prior to the beginning of the trip.
All employees traveling on University business must submit their travel to the Travel Registry prior to travel.